Last updated on 3 November 2026. This version is a translation; in case of discrepancy, the Dutch version prevails.
This privacy policy explains how Devoldere Advocaten handles your personal data, in accordance with the General Data Protection Regulation (GDPR) and the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.
1. Who is responsible for your data?
Devoldere Advocaten is the trade name of Advocatenkantoor K. Devoldere BV, with its registered office at Koning Boudewijnstraat 2, 8870 Izegem, Belgium, registered with the Crossroads Bank for Enterprises under number 0840.291.402.
Mr K. Devoldere is a lawyer registered with the West Flanders Bar (West-Vlaanderen). He is bound by professional secrecy (Article 458 of the Belgian Criminal Code) and by the ethical rules of the Orde van Vlaamse Balies (Flemish Bar Association).
For any questions about your personal data, you can contact us at info@devoldere.be or +32 51 30 29 76.
2. What data do we process?
- When you book an appointment: your name, e-mail address and telephone number, the area of law, a short description of your question, any deadline or hearing date, information about a possible pro deo application and the documents you upload yourself (such as an application form, a household composition certificate and proof of income).
- Via the contact form: your name, e-mail address, the subject and your message.
- When handling your case: all data needed to handle your case, including data about opposing parties and third parties. Depending on the case, this may include sensitive data, such as health data or criminal records data.
- When you visit the website: technical data such as your IP address and browser type, and data via cookies (see section 9).
3. Why do we use your data and on what basis?
- Planning and preparing an appointment, including checking that there is no conflict of interest. This is necessary to take steps at your request before entering into a contract (Article 6(1)(b) GDPR).
- Handling your case, on the basis of the contract we conclude with you (Article 6(1)(b) GDPR).
- Complying with legal obligations, such as the identification and due diligence obligations under anti-money laundering legislation (Act of 18 September 2017) and our accounting and tax obligations (Article 6(1)(c) GDPR).
- Assessing and submitting an application for second-line legal aid (pro deo) to the Legal Aid Office, in accordance with Articles 508/1 et seq. of the Belgian Judicial Code (Article 6(1)(b) and (c) GDPR).
- Processing data of opposing parties and third parties, on the basis of our legitimate interest in defending our clients’ interests (Article 6(1)(f) GDPR).
- Sensitive and criminal records data are processed only insofar as necessary for the establishment, exercise or defence of legal claims (Article 9(2)(f) GDPR) and, for criminal records data, within the framework of Article 10 GDPR and Article 10 of the Act of 30 July 2018.
4. Professional secrecy
All data you entrust to us are covered by the lawyer’s professional secrecy. We do not share them with others unless this is necessary for handling your case or we are legally required to do so.
5. Who do we share your data with?
Insofar as necessary for your case, your data may be disclosed to courts and other authorities, bailiffs, notaries, court experts, fellow lawyers, the Legal Aid Office and the Orde van Vlaamse Balies.
We also work with service providers who process data on our behalf, such as our hosting provider, our e-mail and cloud storage service and our accountant. They may only use your data in accordance with our instructions and are contractually bound to do so.
Some of these service providers may process data outside the European Economic Area. In that case, this only happens with appropriate safeguards, such as an adequacy decision or the standard contractual clauses of the European Commission.
6. How long do we keep your data?
- Data from an appointment that is not followed by a case: no longer than 12 months after the appointment.
- Documents you upload via the website: we add them to your case file and then delete them from the website.
- Case files: up to five years after the case is closed (Article 2276bis of the former Belgian Civil Code), or longer if necessary for an ongoing dispute.
- Data we must keep under anti-money laundering and accounting legislation: for the statutory periods (in principle ten years).
7. Your rights
You have the right to access your data, to have it rectified or erased, to restrict processing, to object to processing and to data portability. You can exercise these rights by e-mailing info@devoldere.be. We may ask you to prove your identity.
These rights may be limited where professional secrecy, the rights of others or a legal obligation so require (Article 23 GDPR).
If you disagree with the way we process your data, you can lodge a complaint with the Belgian Data Protection Authority, Rue de la Presse 35, 1000 Brussels (www.dataprotectionauthority.be).
8. Security
We take appropriate technical and organisational measures to protect your data against loss, misuse and unauthorised access.
9. Cookies
This website uses functional cookies that are necessary for the website and the booking form to work properly.
10. Changes
We may amend this privacy policy. The most recent version is always available on this page.